Electoral Regulations, 2005 (Statutory Instrument 21 of 2005)

Statutory Instrument 21 of 2005

Electoral Regulations, 2005

SIs 21/2005, 182/2006, 13/2008, 32/2008, 44/2008, 82A/2008, 94/2008, 153/2009

ARRANGEMENT OF SECTIONS

Section

4. Addresses of constituency elections officers.
5. Distinction of ballot papers when Parliamentary and Presidential elections coincide.
6. Deposits on nomination.
7. Instruments for marking ballot papers.
8. Counting of votes.
9. No person to notify results before official declaration.
10. Collation of polling-station returns and aggregation of ordinary postal ballots by Ward Elections Officer.

10A. Collation of polling-station returns and aggregation of ordinary postal ballots by Constituency Elections Officer.

11. Declaration of result of poll.
12. Collection of ballot boxes and packets after close of poll.
13. Presiding officer to arrange for delivery of ballot boxes.
14. Office hours and inspection and copies of documents.
15. Copies of rolls.
16. Duties of constituency elections officers and polling officers when rolls printed.
17. Inspection of nomination paper after close of sitting of nomination court.
18. Election agents: Presidential elections.
19. Prescribed classes of persons for purposes of sections 55(2)(b), 62(2)(a)and 77(3)(b) of Act.
20. Privileges of observers and election agents.
21. Election agents.
22. Election expenses.
23. Prohibited symbols.
24. Unqualified persons not to apply for ballot paper.
25. Prohibition of taking of photographs.
26. Old forms and availability of new forms.
27. Accreditation fees for observers.
28. Security to be given for purposes of section 165 (3) of the Act.
29. Complaints to Commission.
30. Offences and penalties.

SCHEDULES

First Schedule : Forms.

Second Schedule : Maximum Number of Election Agents, Observers and Journalists Who May be Present Within Polling Stations, Etc.

Third Schedule : Prohibited Symbols. Fourth Schedule :Repeals.

IT is hereby notified that the Zimbabwe Electoral Commission, in terms of section 192 of the Electoral Act [Chapter 2:13], has, with the approval of the Minister, made the following regulations:—

1. Title

These regulations may be cited as the Electoral Regulations, 2005.

                                                                                           2.   Interpretation

In these regulations—

“form” means the appropriate form set out in the First Schedule.

                                                                                                3.   Forms

• The claim form for registration as a voter in terms of section 24 of the Act shall be in form V.1.
• The claim form for registration in a constituency in which an intended candidate is not resident in terms of the proviso to section 24(1) of the Act shall be in form V.2.
• The claim form for the transfer of registration in terms of section 25 of the Act shall be in form V.3.
• The claim form for transfer to a constituency in which an intended candidate is not resident in terms of the proviso to section 25(1) of the Act shall be in form V.4.
• The voters registration certificate to be issued in terms of section 26 of the Act shall appear as a detachable slip in forms V.1, V.2, V.3 and V. 4.
• The notice of objection in terms of section 27(1) of the Act shall be in form V.5.
• The objection to the retention of any name on the roll of a constituency in terms of section 28 of the Act shall be in form V.6, and the prescribed fee referred to in section 28(2)(c) shall be ten million dollars payable in cash or by bank-certified cheque.

[Subsection amended by s.i 13 of 2008]

• The notice of alteration of a voters roll in terms of section 35(2) of the Act shall be in form V.7.
• The nomination paper for election as a member of Parliament in terms of section 46 of the Act shall be in form V.8.
• Subject to subsection (9), the ballot paper for election—

(a) of a member of Parliament in terms of section 57 of the Act shall be in form V.9; (b) tothe office of President in terms of section 110 of the Act shall be in form V.10.

(11) In the form printed on the obverse side of form V.9 or V.10—

(a) the number of horizontal segments shall equate to the number of candidates nominated for election in the constituency concerned or for election to the office of President, as the case may be; (b) there shall be printed—

• in the first of the vertical segments, the names of the candidates standing for election in the constituency concerned or to the office of President, as the case may be, in alphabetical order of surnames;
• in the second vertical segment, opposite the name of each candidate, the name or abbreviation of the name of the party, if any, for which the candidate is standing or which is sponsoring him or her, if he or she has specified such name or abbreviation in his or her nomination paper;
• in the third vertical segment, opposite the name of each candidate, the symbol, if any, specified by the candidate in his or her nomination paper;
• in the fourth vertical column, opposite the name of each candidate, a passport-sized photograph of the candidate;

[Subparagraph amended by s.i 32 of 2008]

(c) if none of the candidates has specified a symbol or an abbreviation of a party, the number of vertical segments may be reduced accordingly.

• The polling-station return referred to in section 64 of the Act shall be in form V.11 for Parliamentary and Presidential elections:

Provided that when Parliamentary and Presidential elections coincide, the presiding officer shall complete two separate polling station returns in form V.11.

• The application form in terms of section 71(2) of the Act for a postal ballot paper shall be in form V.12 for Parliamentary and Presidential elections.
• The declaration of identity referred to in section 72(3) of the Act shall be in form V.13.
• The ballot paper envelope referred to in section 72(4)(d) of the Act shall be in form V.14.
• The telegram, telefacsimile or electronic mail notifying the result of an election of a constituency member in terms of section 67(1) of the Act shall be in form V.15.
• The telegram, telefacsimile or electronic mail notifying the result of an election of a Presidential candidate in terms of section 67(1) f the Act shall be in form V.16.
• The notice by the constituency elections officer confirming the telegram, telefacsimile or electronic mail of notification of the result of the poll which is referred to in section 67(2) of the Act shall be in form V.17 for Parliamentary elections and in form V.18 for Presidential elections.
• The declaration of secrecy required by section 82 of the Act shall be in form V.19 for Parliamentary and Presidential elections.
• The nomination paper for election to the office of President in terms of section 108 of the Act shall be in form V.20.
• The forms prescribed in respect of elections of members of Parliament shall be used, where applicable and with appropriate modifications, in respect of any election to the office of President or any elections to the governing bodies of local authority councils.
• The certification required to enable a member of the Public Service to be eligible for nomination as a candidate and for election as councillor in terms of section 119(5) of the Act shall be in form V.21.
• The nomination paper for election as a councillor in terms of section 125 of the Act shall be in form V.22.

[Subsection amended by s.i 32 of 2008]

                                                                      4.   Addresses of constituency elections officers

The Chief Elections Officer shall, not more than fourteen days after the day fixed by the President in terms of section 38(2)(a) of the Act as the day on which the nomination court shall sit, appoint constituency elections officers for each constituency and specify by notice in the Gazette the constituency or constituencies involved and address of the constituency elections officer for each constituency.

                                        5.   Distinction of ballot papers when Parliamentary and Presidential elections coincide

When Parliamentary and Presidential elections coincide, ballot papers issued to voters in the Parliamentary election shall be printed in a colour different from that in which ballot papers issued to voters in the Presidential election are printed.

                                                                                    6.   Deposits on nomination

The deposit on nomination of a candidate for election—

• as a member of Parliament in terms of section 47(1)of the Act shall be a sum of two hundred and fifty United States dollars;
• to the office of President in terms of section 105(1) of the Act shall be a sum of two thousand United

States dollars;

• as a councillor for an urban council ward, shall be a sum of fifty United States dollars;
• as a councillor fora rural district council ward, shall be a sum of thirty United States dollars; payable in cash or by bank-certified cheque.

[Section amended by s.i 13 of 2008 and by s.i 153 of 2009]

                                                                         7.   Instruments for marking ballot papers

• An electoral officer shall not divulge to any person particulars of the instrument which is supplied to electoral officers for marking ballot papers with the official mark.
• The constituency elections officer shall place the instruments referred to in subsection (1) in sealed packets, and shall not open such sealed packets or permit them to be opened until immediately before the commencement of the poll.

                                                                                        8.   Counting of votes

• At the time notified by the presiding officer for the counting of votes the presiding officer shall distribute the ballot papers in each ballot box referred to in section 55(1) of the Act to counting officers in lots suitable for scrutiny and counting.
• The counting officers shall scrutinize the ballot papers and set aside all ballot papers which, in their opinion, are such as are described in section 63(3) of the Act for the decision of the presiding officer in terms of that subsection.
• The counting officers shall set aside in a separate pile or bundle those ballot papers which do not bear the official mark of a presiding officer so that the presiding officer may determine, after the number of votes cast at the election has been ascertained, whether such ballot papers should not be rejected by virtue of section 63(5) of the Act.
• When the scrutiny of the ballot papers is completed, the presiding officer, with the assistance of the counting officers, shall then ascertain the result of the poll by counting the votes.
• The presiding officer shall adopt such means as to him or her seem best suited for dealing with the counting of the votes, and shall direct that every pile or bundle of ballot papers made up by any counting officer shall be handed to another counting officer or to himself or herself, but to no other person, to be checked in order to ensure that every such pile or bundle comprises no more and no less than the number of ballot papers stated to be comprised therein by the first counting officer.
• The presiding officer shall record the details of the counting on a polling station-return as shown on form V.11.

                             9.   No person to notify results before polling-station return has been affixed outside the polling station

No person in attendance at the counting of the votes shall, before the result of the poll is recorded on the polling-station return and such polling-station return has been affixed outside the polling station by the presiding officer in accordance with section 64(2) of the Act, communicate to any person outside the place where the votes are being counted any information relating to the results of the count or to the number of votes given to any particular candidate at that polling station.

10. Collation of polling-station returns and aggregation of ordinary postal ballots by Ward Elections Officer

• There shall be established in every ward where an election is to take place, a ward elections officer whose role shall be to collate the polling-station returns in his or her ward and to count the postal ballots, if any, received in the ward.
• The ward elections officer shall give reasonable notice in writing to each candidate or his or her chief election agent or election agent of the time and place where the ward elections officer will verify and collate the polling-station returns.
• At the time and place notified by the ward elections officer, the ward elections officer shall— (a) verify the postal ballots by completing Part A of Form V.24; and
• unseal the postal ballot box, and having counted the postal ballot papers contained therein, record the result of the counting by completing Part 13 of Form V.24; and
• verify the receipt of the polling station returns by filling in the appropriate spaces provided at the top of Form V.23A; and
• add together the number of votes received by each. candidate as shown in each polling station return by filling in the appropriate spaces provided in Form V.23A;
• add together the number of votes received by each candidate as recorded under paragraphs (b) and (d) and fill the appropriate spaces provided at the bottom of Form V.23A.

[Section substituted by s.i 94 of 2008]

10A. Collation of polling-station returns and aggregation of ordinary postal ballots by Constituency Elections Officer

At the time and place notified by the constituency elections officer under section 65(1) of the Act, the constituency elections officer shall—

• verify the receipt of the polling station returns per ward by filling in the appropriate spaces provided at the top of Form V.23B; and
• indicate the number of postal ballots received by each candidate for each ward as shown in Form V.23A by filling in Form V.23B the appropriate spaces in the columns where the votes for each candidate are recorded, for which purpose the space immediately following the space containing the name of the last polling station in the ward concerned shall be filled with name of the place where the postal ballots are collated at ward level followed by the abbreviation “P.V.”, in the manner indicated below:

Local Authority	Ward Number	Name of Polling Station	Votes received by Candidate 1	Etc.
XYZ	1	A	450	Etc.
XYZ	1	B	205	Etc.
XYZ	1	C	271	Etc.
XYZ	1	D(P.V.)	75	Etc.
XYZ	2	E	300	Etc.

• add together the number of votes received by each candidate as recorded under paragraphs (a) and (b) and fill the appropriate spaces provided at the bottom of form V.23B.

[Section inserted by s.i 94 of 2008]

11. Declaration of result of poll

• Subject to this section, the constituency elections officer shall declare the result of the poll in terms of section 66(1) of the Act by saying, both inside and outside the constituency centre, the following—

“I,     ……………….……………………………     being     the     constituency     elections     officer     for       the

………….…………………. constituency, do hereby declare that I have, in accordance with the Electoral Act [Chapter 2:13], and the regulations made thereunder, ascertained the result of the poll for the said constituency, and that there have been given to—

(Name of candidate and party if any)

………………………………………………….votes;

…………………………………………………. votes;

…………………………………………………. votes;

and that I therefore declare the said ………………………. this day to be duly elected member of Parliament for the ………………………………………………….. constituency.”.

• If at a poll referred to in subsection (1) two or more candidates have received an equal number of votes and such equality affects the result of the election, the constituency elections officer shall declare such result by saying, both inside and outside the place of verification and collation of polling-station returns, the following—

“I,     ……………….……………………………     being     the    constituency     elections     officer    for    the

………….…………………. constituency, do hereby declare that I have, in accordance with the Electoral Act [Chapter 2:13], and the regulations made thereunder, ascertained the result of the poll for the said constituency, and that there have been given to— (Name of candidate and party if any)

…………………………………………………. votes;

…………………………………………………. votes;

…………………………………………………. votes; and that, as …………………………………… and ……………………………………… have received an

equal number of votes and such equality affects the result of the election, the provisions of section 66(2) of the Electoral Act [Chapter 2:13], do apply, and the election shall be determined by the drawing of lots by the Chief Elections Officer in the presence of a judge of the Electoral Court.”:

Provided that, if such equality exists after the last count referred to in subsection (2), before making the statement in terms of this subsection, the constituency elections officer shall make a statement in terms of subsection (2) indicating the number of votes given to each candidate as determined at each counting of the votes.

12. Collection of ballot boxes and packets after close of poll

• The constituency elections officer shall fix and notify each presiding officer of the time and place where he or she will receive the ballot boxes and sealed packets referred to in section 69(1) of the Act.
• At the time fixed in terms of subsection (1), the constituency elections officer shall attend at the place notified in terms of subsection (1) for the reception of the ballot boxes and sealed packets referred to in subsection

(1).

• The constituency elections officer shall, on the receipt of the ballot boxes and sealed packets referred to in subsection (1), examine seals on each such box and packet, and shall—

(a) afford the candidates and the agents of the candidates an opportunity to examine such seals; and (b) make a record of any such seal which appears to himor her to have been tampered with.

13. Presiding officer to arrange for delivery of ballot boxes

If a presiding officer is unable for any reason to deliver personally to the constituency elections officer any ballot box and sealed packets referred to in section 12(1), he or she shall—

• inform the constituency elections officer that he or she is unable to return the box and packets and the reasons therefor; and
• arrange with the constituency elections officer for the delivery of such ballot box and packets by a person approved by the constituency elections officer.

14. Office hours and inspection and copies of documents

• The hours during which the office of an electoral officer shall be open to members of the public during any week-day which is not a Saturday or public holiday shall be from 8 a.m. to 1 p.m. and from 2 p.m. to 4 p.m.:

Provided that the office of an electoral officer shall be open to members of the public on such additional days and for such longer hours as the Commission may prescribe or direct.

• Any person wishing to inspect a document which is open to inspection in terms of the Act shall specify the document and the election to which the document refers.
• A person inspecting any document referred to in subsection (2) shall not make any copy or extract from such document.
• A copy or extract from any document referred to in subsection (2) shall be supplied by the electoral officer upon payment of such fee as may be fixed by the Commission to cover the cost of making such copy or extract.

15. Cost of voters' rolls

US$

(1)	Electronic voters’ roll—
	(a) Ward	15,00
	(b) Constituency	15,00 x total number of wards in the constituency;
	(c) National	15,00 x Total number of wards in the country

(2)        Printed voters’ roll—

(a) Ward	15,00
(b) Constituency	15,00 x total number of wards in the constituency;
(c) National	15,00 x Total number of wards in the country